How to Structure Your Work for Success (Scheduling & Workflow Management 101)
Do your workdays feel chaotic? Do you have so much stuff coming up throughout the day that you hardly find any time to work on those important tasks that you know you should be doing?
Do you often have to renegotiate deadlines, need to cancel appointments, or are forced to postpone tasks that you wanted to do earlier?
Or maybe you don’t really have these problems, but you want to get even more of your most important work done?
This tutorial, “Scheduling & Workflow Management 101”, will teach you handy tricks to keep your work under control and to optimise your workflow so that you’ll get the stuff that matters done and make real, substantial, long term progress at work.
The 7-Part Article Series for Effective Scheduling and Structuring Your Workflow
1. When scheduling, don’t treat all work as equal.
How you schedule different kinds of work in your calendar has a huge impact on what you get done. Learn how to do it right:
Task or Event? How to Set Reminders the Right Way
2. Understand the key principles for a productive workflow.
Next, I would like to introduce you to a couple of important productivity principles. These will give you a deep understanding of effective workflow management, and their application is going to boost your productivity significantly.
Don’t be scared by the title of this article. Even if you’ve never heard of the “Pomodoro Technique” — I explain it all in plain English, so you’ll be able to follow the article easily and reap the benefits of professional time management.
(as for you advanced time management practitioners: you’ll learn how to modify the Pomodoro Technique for increased effectiveness.)
Application of the Pomodoro Technique: Take the Best, Ignore the Rest
3. Structure your workflow for long-term success.
If you’re not making enough progress towards your long-term goals, this article will turn it all around:
Achieve Long-Term Success with This Little-Known Priority Setting Trick
4. Track your activities.
Here’s a ridiculously simple exercise that will allow you to really focus on getting work done. Be warned: you might actually get ahead of your schedule
How Folding a Sheet of Paper Can Double Your Productivity
5. Uncover the time management myth.
Getting more work done is always the goal. Or is it … ?
The Myth about Getting More Work Done
6. Analyse Your Workflow.
Congratulations! After having worked through the five preceding articles, your scheduling abilities and workflow management should now be pretty amazing.
But you can improve even further, with a thorough workflow analysis:
The Most Effective Time Management Exercise
7. Beware: Do not make this mistake.
Lastly, I’d like to warn you of a dangerous mistake that even otherwise excellent time managers often make: The mistake of over-filling your schedule and not leaving any time for one very important activity …
Does Your Schedule Leave Time For Exploring?
If you liked this tutorial, you’ll love my free time management email course: